Park Reservations

Here you will find all the information needed to make any type of reservation at Township Park. We offer reservations for park pavilions, fun kits, tennis courts, the skating rink, and the soccer field. You will also find the special event permit and fee waiver forms here as well.

All reservations must be made in the Edwardsville Township office.

Edwardsville Township Office
300 West Park Street
Edwardsville, IL 62025


Updated Park Map

Park Pavilion Reservations

Edwardsville Township provides exclusive use for all pavilions at Township Park. Reservations are made in person at the Township Office by interested parties. For any reservations that will have more than 75 guests, a special event permit is required (see below). Please keep in mind that the Township office only accepts CASH or CHECK at this time and exact change is required. Fees for reserving the sites are as follows:

**Township Resident Fees

Pavilion #1 – $100
Pavilion #2 – $60
Pavilion #3 – $60
Pavilion #4 – $30
Pavilion #5 – $25
Pavilion #6 – $60
Pavilion #7 – $25
Pavilion #8 – $25

Non-Resident Fees

Pavilion #1 – $150
Pavilion #2 – $110
Pavilion #3 – $110
Pavilion #4 – $50
Pavilion #5 – $35
Pavilion #6 – $110
Pavilion #7 – $35
Pavilion #8 – $35

** for residents, organizations or businesses within Edwardsville Township only. Residency must be verified at time of rental and may be determined by one of the following methods:

  • driver’s license with current address within Edwardsville Township
  • voter registration card identifying registered voter of Edwardsville Township
  • a current utility bill in resident’s name with current utility service address within Edwardsville Township and a current government-issued photo ID

REFUNDS: reservation fees are refunded in the event of inclement weather or if you provide cancellation notice in writing to the Township office at least four (4) weeks prior to the event.

PAVILION RESERVATION FORM

All dates and available shelters are tentative and subject to change. On the calendar, next to whichever shelter you would like to check to see if it is available, it will state RESERVED or AVAILABLE. This calendar will be updated frequently, though you may call the Edwardsville Township office to confirm your date request.


Special Event Permit

A special event permit will be required for any activity with more than seventy-five (75) guests in attendance regardless of the facilities used AND must be submitted to Edwardsville Township ninety (90) days prior. There is a non-refundable fee of $50 for all special event permits; however if the permit is denied, the $50 will be returned.

SPECIAL EVENTS FAQ:

What type of events require a Special Event Permit?

Any event that takes place within Edwardsville Township Community Park that has greater than 75 participants will require a Special Event Permit. These events require a Special Event Permit regardless of the park facilities used. These permits must be submitted at least 90 days prior to the requested event date and are subject to Township Board approval.

What happens after I submit my application for a Special Event Permit?

Special Event Permits will be considered by the Board of Trustees of Edwardsville Township at their next monthly meeting. Applicants are invited to attend the meeting at which their application will be considered, but attendance is not required. You will be notified via mail regarding the approval status of your application.

What fees are associated with a Special Event Permit?

Special Event Permits require a separate $50.00 fee, which will be returned in the case that the application is denied. In the event that you wish to reserve specific park facilities (pavilion, sport court, etc.), separate reservation forms and applicable fees will also be required.

Is Proof of Insurance required to obtain a Special Event Permit?

Yes, all organizations hosting a Special Event in Edwardsville Township Community Park must submit a certificate of insurance naming Edwardsville Township as additionally insured along with the Special Event Permit application in order to be considered. Any third-party contractors engaged for your event (timing company, caterer, etc.) must also submit a certificate of insurance naming Edwardsville Township as additionally insured. Individuals/families must only submit proof of insurance for third-party contractors.

What do I need to submit with my application?

In addition to your application, please submit a letter detailing the nature of the event, including any maps, third-party contractor/vendor information, etc. If your event requires participants to sign a hold harmless waiver, please include Edwardsville Township on this waiver and submit a blank copy along with your application.

Are there discounts available for facility reservation fees? (pavilion, court, etc.)

Applications for Facility Reservation Fee Waivers are available and must be submitted with the Special Event Permit application and/or facility reservation to be considered. This fee waiver applies to any facility (pavilion, court, etc.) reservation fees, but the $50 Special Event fee is not eligible. If this waiver is approved, Edwardsville Township requests to be acknowledged as an event sponsor.

How do I apply for Edwardsville Township Sponsorship?

Applications for Reservation Fee waivers are available for consideration. These waivers must be submitted at least ninety days prior to the requested event date. If this application is approved, Edwardsville Township requests to be acknowledged as an event sponsor.

Special Event Permit
Frequently Asked Questions


Application for Fee Waiver

To request the waiver of facility reservation fees (pavilions, courts, rink or soccer field), the fee waiver application must be submitted to Edwardsville Township ninety (90) days prior to the requested event date. Fee waivers are available for facility reservation fees only, not for special event permit fees. Edwardsville Township reserves the right to require additional information or documentation regarding the applicant, applicant’s company/organization, or the event itself.

Fee Waiver Application


Notification of School Use

The notification of school use form is to be completed and returned to the Edwardsville Township office. This notification will allow us to schedule maintenance at the Edwardsville Township Community Park to not interfere with your school activity. This procedure does not give you exclusive use of the park and is not considered a reservation. Edwardsville Township Community Park is a shared-use facility.

School Use Notification Form


Tennis Court Reservations

Edwardsville Township provides exclusive use of three tennis courts at Township Park. Reservations are made in person at the Township office by interested parties.  Please keep in mind that the Township office only accepts CASH or CHECK at this time and exact change is required. Fees for reserving the tennis courts are as follows:

**Township Resident Fees: Tennis courts #2, 3 & 4 are $10 for one (1) hour per court, $5 for each additional hour, with a four (4) hour maximum.

Non-Resident Fees: Tennis courts #2, 3 & 4 are $15 for one (1) hour per court, $7 for each additional hour, with a four (4) hour maximum.

** for residents, organizations or businesses within Edwardsville Township only. Residency must be verified at time of rental and may be determined by one of the following methods:

  • driver’s license with current address within Edwardsville Township
  • voter registration card identifying registered voter of Edwardsville Township
  • a current utility bill in resident’s name with current utility service address within Edwardsville Township and a current government-issued photo ID

Tennis Court Reservation Form


Soccer Field Reservations

Edwardsville Township provides exclusive use of one soccer field at Township park. Reservations are made in person at the Township office by interested parties. Please keep in mind that the Township office only accepts CASH or CHECK at this time and exact change is required. Fees for reserving the soccer field are as follows:

**Township Resident Fees:  $10 for one (1) hour, $5 for each additional hour, with a four (4) hour maximum.

Non-Resident Fees: $15 for one (1) hour, $7 for each additional hour, with a four (4) hour maximum.

** for residents, organizations or businesses within Edwardsville Township only. Residency must be verified at time of rental and may be determined by one of the following methods:

  • driver’s license with current address within Edwardsville Township
  • voter registration card identifying registered voter of Edwardsville Township
  • a current utility bill in resident’s name with current utility service address within Edwardsville Township and a current government-issued photo ID

Soccer Field Reservation Form


 Skating Rink Reservations

Edwardsville Township provides exclusive use of its skating rink at Township Park. Reservations are made in person at the Township Office by interested parties. Please keep in mind that the Township office only accepts CASH or CHECK at this time and exact change is required. Fees for reserving the skating rink are as follows:

**Township Resident Fees:  $10 for one (1) hour, $5 for each additional hour, with a four (4) hour maximum.

Non-Resident Fees: $15 for one (1) hour, $7 for each additional hour, with a four (4) hour maximum.

** for residents, organizations or businesses within Edwardsville Township only. Residency must be verified at time of rental and may be determined by one of the following methods:

  • driver’s license with current address within Edwardsville Township
  • voter registration card identifying registered voter of Edwardsville Township
  • a current utility bill in resident’s name with current utility service address within Edwardsville Township and a current government-issued photo ID

Skating Rink Reservation Form


 Park Fun Kits

Edwardsville Township offers four (4) different “Fun Kits” for free, however there is a $50 refundable deposit. If the Fun Kit is returned in acceptable condition, deposit will be refunded. If the Fun Kit is missing pieces, damaged beyond normal wear, or returned late, the deposit will be forfeited. Fun Kit rentals are for one (1) day only. Kits may be picked up after 8:30am on the day of the rental, and must be returned by 12:30pm the following day. If the rental is for a weekend date, Fun Kits may be picked up between 12:30-4:30pm on Friday and must be returned by 12:30pm on Monday.

An info-graphic detailing what games and activities are located in each of the four fun kits available for rental from the Edwardsville Township office.

Fun Kit #1: Badminton, Volleyball, Nerf Football ($50 deposit)

Fun Kit #2: Bags, Whiffle Ball & Bases, Frisbee ($50 deposit)

Fun Kit #3: Ladder Golf, Kickball & Bases, Horseshoes ($50 deposit)

Fun Kit #4: Pickleball, Paddles, Net ($50 deposit)

Fun Kit Rental Form